Managing Your Week with Evernote | PP 49

Did you know you can use Evernote to order and organize your week? I use Evernote for nearly everything and the two tasks that I can’t imagine NOT using it is ordering my week and ordering my contact list. Front Matter iTunes Reviews. THANKS!!!             Productive Pastor in Google Play Store. Managing Your Week in Evernote I use Evernote to manage my daily repeatable tasks. I make mention of several previous episodes and I will link them in the bottom of the shownotes. For me, Evernote is an amazing tool to keep up with the small tasks I do every week on the same exact same day. I am always curating my weekly work template for the best effective use of my time, energy and mind space. This is what I am currently using my focus days for. Monday -> AM. Sabbath. PM. Visitor Contact, Team Communication, Basic Administration and Sermon Preparation. Tuesday -> AM. Administration. PM. Long Range Planning and High Impact Projects. Staff Meeting Wednesday -> AM. Sermon Preparation. PM. Meeting with People. Thursday -> AM Sermon Preparation. PM. Writing and Medium Projects Friday -> Sermon Preparation. PM. Projects and People So each day gets a checklist of repeatable tasks. Honestly, these lists get pretty sparse as the week goes on. I try to reserve Mondays and Tuesdays for these type of tasks. I also use Evernote to keep up with one of my main goals. I try to stay in contact with 2-3 new people a day and 5-7 existing church folks a day. On Monday, during my weekly planning session,...

Building Guest Systems | Productive Pastor 48

  Do you struggle with how to contact, assimilate and lead visitors into part of your church? This episode is ALL ABOUT building guest systems in your church. I sit down with my friend Rev. Allison Sauls. Allison isn’t a normal guest, but she leads Foundry with me! We break down the systems we have built over the last 9 months in starting a new church and the lessons we have learned. Front Matter From the Vault: Building a Priority Based Schedule| Episode 3 JD Walt and Sabbath | Episode 5 Giving Rocket: Get ready for their 50% off sale THIS MAY. Trust me. This is one of the best resources and coaching products I have ever purchased.   Build Guest Systems The Benefit of Systems Systems are a repeatable progression of tasks. It’s all about a mindset. Episode 19: Michael Lukaszewski on Systems Assimilation Systems Our larger framework is based all around collecting guest information. We do this in two ways. We have a great connection card. This is the only handout we ever give people. Connection Card Back Connection Card Front (Download links) We can collect families names based off of kids check-in. This is an amazing tool most folks don’t utilize. We give away a tumblr/mug. It depends on the season, but folks absolutely love getting a gift like this. Check out my post on using Trello to streamlining Church Assimilation with Trello for more details. Email Systems We use aweber.com. I love it. To use an email system, you have to have a paid account somewhere. Mailchimp charges a few dollars for this, but I have been using aweber...

Proactive vs. Reactive Ministry | PP47

In this episode of The Productive Pastor we talk about having a proactive vs. reactive strategy for ministry. One of the dangers of a non-strategic approach to ministry is simply spending all day reacting to emergencies, facilities, office issues and a multiplicity of other things (much less the actual work of ministry, which is about response). Front Matter Trello Week Productive Pastor 46 | Organizing Ministry with Trello Why You Need To Build a Trello Reading List (and how to do it).  Streamlining Church Assimilation with Trello.  Creating a Collaborative Sermonflow. iTunes Review and Ratings Proactive vs. Reactive Ministry Beginning to plan ministry in a proactive way is all about a mind shift. We individually decide to lead and pastor from a proactive point of view. We don’t do this to get out of reactive situation, but to allow ourselves the absolute amount of margin we need for when we DO need to react to emergency situations. This point of view is the biggest difference (I feel) between healthy, vital ministries and struggling and declining churches. If you feel you can necessarily lead others proactively right now, begin leading yourself proactively. I constantly ask myself if I am leading from a proactive or a reactive position. Understanding this proactive vs. reactive shift is tremendously important and one of the key tasks I am always checking myself for. What does this change? simply waiting for ministry to happen always running ragged not having the ability to think ahead What do we learn? We learn to prioritize We learn to build a schedule Eugene Peterson, The Pastor. (amazon link) The Importance...

Creating a Collaborative Sermon Workflow With Trello

Have you ever wished you had a single place to develop a sermon workflow with your team? Imagine how easy it would be to have your worship leader, other pastors, key volunteers and anyone else necessary having access to key sermon information. Not to mention, the ability to work ahead on sermons in a directed pathway. I use Trello.com to do just this! All this week I am blogging on using Trello in ministry. This is the 2nd post in the series. Here are the other links Productive Pastor 46 | Organizing Ministry with Trello Why You Need To Build a Trello Reading List (and how to do it).  Streamlining Church Assimilation with Trello.  First, I use Trello as a team based tool alongside another amazing piece of software. Evernote is my digital brain, and what I love is how I can link the two pieces of software together. I use Trello to work alongside everyone teaching at my church, our worship leader and our kids ministry team (they develop Sunday morning curriculum that runs alongside our main Sunday worship). This used to be handed through a string of emails. The only problem was that led to more questions, having to go deeper in a text message and other confusion points. I am also a HUGE fan of preparing sermons and series in advance. I talk about that on this episode of Productive Pastor. Creating Your Sermon Workflow You know your community and churches needs better than anyone. Our workflow went through a few different versions before we settled onto something that works best. 1. Start a Board for...

Streamlining Church Assimilation with Trello

Do you struggle with developing and managing an assimilation system for your church? Trello.com is the perfect solution for church assimilation management. I believe we have to be intentional about assimilating people into the local church. Every person is worth everything. When folks visit your church, the way we reach out and connect speaks to how we believe Jesus reaches out to everyone of us. So developing an intentional strategy helps us love folks and Jesus loves us. All this week I am blogging on using Trello in ministry. This is the 2nd post in the series. Here are all the posts and links Productive Pastor 46 | Organizing Ministry with Trello Why You Need To Build a Trello Reading List (and how to do it). Streamlining Church Assimilation with Trello. Creating a Collaborative Sermon Workflow with Trello Streamlining Church Assimilation With Trello First, let’s remember the strengths of Trello. I shared these in episode 46 of PP. Trello is fantastic for teams You can link multiple documents (from a variety of places) inside one card You have the ability to drop notes in cards Checklists (repeatable) You can move cards to different stacks This makes Trello the perfect place to run a team based, highly adaptable system of any sorts. When Foundry developed it’s 1st time contact system, we knew we wanted multiple people as part of it. This mean needing the ability for us all to work on the project simultaneously as well as provide instant feedback as to what has been done. Here are the steps to take to build your own church assimilation system in...

Why you need to build a Trello Reading List (and how to do it)

Do you read a lot? Do you struggle with keeping up with a list of books to read and books you are currently reading? Setting up a Trello reading list saves so much time. I’m writing about using Trello.com in ministry this week. Here are all the resources. Productive Pastor 46 | Organizing Ministry with Trello Why You Need To Build a Trello Reading List (and how to do it). Streamlining Church Assimilation with Trello. Creating a Collaborative Sermon Workflow with Trello I use Trello for TONS of different pieces of information. I spent ages trying to find a visual based project management software that can be used by a shared team. While I’ve been a hardcore Evernote user for years, Trello has provided an essential link in my digital toolbox. I shared a few beginning points on Trello on episode 46 of The Productive Pastor (you can stream the episode below). I shared some pictures of my personal Trello boards this past week and a friend asked me to share my reading list board. This is a pretty recent addition to my workflow, so it isn’t that thick yet. I’m expecting my Trello reading list to change my reading in both rhythm and retention. I did Jon Acuff’s Empty Shelf project a few years ago and I read TONS. Part of the inspiration was the stack of books I had in anticipation of reading. I wanted to emulate that digitally with Trello. The reason I went with Trello over Evernote was the checklist function. It would also allow me to catalog the books I’ve read AND link to...

Subscribe to revchadbrooks.com