Have you ever noticed how hectic ministry can get? It is an interesting job because we always have certain things needing to get done every week (sermons, programing, teaching), but we also live with the realization at any moment an urgent emergency can take us away from our carefully planned schedule. They can either blow up our schedule or give us the best possible space to minister to other people. In this episode I share my tips to navigating the time bomb.
It’s Not About “Productivity.” It’s About Living Purposefully. by Sam Spurlin
This is a great article. It totally gets the conversation we are having with the Productive Pastor. I encourage you to go read this and think about how and what narrative your schedule is telling others.
Navigating the Time Bomb:
Part of ministry is responding. We respond to crisis, emergencies and pastoral care. We are called to be the living presence of Christ in our areas of ministry. Sometimes that means dropping everything and being with people. It comes with the territory and we need to learn to be fully present in those moments, not distracted and thinking about what else we can be doing. Here are three tips to navigating the time bomb.
I like to use the analogy of jazz music. Jazz musicians can improvise beautifully. Before they get that talent, they have to spend the time building a foundation. They practice scales, modes, chords, inversions and many other things for years to build up the ability to improvise. It is their foundation that lets them jump off into improvisation and brings them back into the structure of the song. Our schedule is our foundation. We improvise when we navigate time bombs.
1. Have a Structure for the Week.
Know what you are generally planning on doing each day. Have a good idea of what you want to accomplish over your workweek. This helps you build an exit and an on ramp for the times things get hectic.
2. Knowledge of the small, medium and big stuff.
We all have different tasks with different levels of importance. I typically do around 20 small tasks within 2 hours on Monday morning. It immediately clears up so much of my week The small tasks are also those things we can fit into 15-20 minutes. Our medium level tasks are usually small steps in long range projects. We might even be able to take them off our schedule for a week. Our big things need to only be one thing. It is the non-negotiable task for the week. Mine is my sermon. I will carve out time for that no matter what is going on.
The Emergent Task Planner
Share your productive space:
Earlier in the year, Mashable ran a great piece on taking a picture of your productive space. I really nerded out checking this out. This week I saw a great instagram picture listener Bill Streger posted (here is the picture). I think it would be awesome seeing all of your productive spaces, tips and how you keep your ministry organized. Tag your picture #productivepastor and share with us! You can keep up with peoples entries with the #productivepastor tagboard. Every picture will be an entry to winning a great prize package. If you review and rate on iTunes you get two entries!