Over the last 6 months I have finally found the project management tool I’ve been looking for for YEARS! Trello is perfect for ministry.
I was looking for a project management solution that could accomplish these tasks and requirements.
- Worked well for visual thinkers
- Free (or low cost)
- allowed for multiple users (high degree of collaboration)
- easy to move items around
- crazy flexible
- high degree of “hackability”
After doing some research (and seeing some instagram posts), I realized Trello was probably the perfect tool for mine and my teams needs.
Organizing Ministry with Trello
I am currently using Trello for many tasks. Here is a breakdown of 4 of them.
Sermon Series Preparation
Every sermon series at our church has a Trello board. We use the “copy board” feature as a template and start with a standing key of questions. Using Trello in this manner, our entire team has a map of where the sermon preparation is at, language we can use for other ministries and the different passages the preacher is choosing to use. I attach my own research note from Evernote in an individual card if someone wants to see more information.
New Member Assimilation
At Foundry, we struggled to keep track of multiple 1st, 2nd and continuing guests. We built an intentional contact system, but struggled to implement it without access to a church database. After seeing another church utilize Trello for assimilation, we built the perfect system for Foundry. It utilizes a checklist feature available in Trello (so we are constantly re-making the checklist). Because cards are moveable, when someone has attended the 2nd time…they get moved into the 2nd time column. We then are able to consistently move folks through our system and stay in great communication with them.
We didn’t want to keep a gigantic (and public) master calendar. Instead, each month has a column in Trello and each even it’s own card. We are then able subscribe in iCal or Outlook to have each event inside our personal calendars.
Social Media Schedule
I used to keep a paper social calendar, but now I have s a great way to allow multiple people to work on the same schedule.
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